PMC: Project Manager and Project Coordinator
Project Management Job Description
Project
managers plan, initiate, and oversee execution of a project, often
working with multiple internal teams, contractors, and clients. Project
managers are often involved in early discussions with the client and
upper management to ensure they have a clear understanding of the
client's desired goals and outcomes. They then determine what resources,
processes, and other materials will be necessary to complete the
project in the desired timeline, drawing up plans for every phase of
execution. This often involves delegating tasks or significant portions
of the project to coordinators or teams of employees in order to be able
to maintain a broad overall view of the entire project throughout.
The
project manager is the one ultimately responsible for the final quality
of a project, ensuring that it's delivered on time and to the client's
satisfaction. For this reason, project management is more of a
leadership role, one that frequently involves trusting others with
completion of specific parts or stages of a plan or process.
Project Management Responsibilities
A
project manager is primarily responsible for the planning that occurs
before a project is started. This includes identifying and breaking down
the main parts of a process in order to organize the project into
stages with realistic timelines, as well as accurately estimating the
work hours and other resources each major project stage will require.
Since the final project plan must account for the company's time and
financial requirements in addition to the client's quality expectations,
project managers must be capable of performing the complex calculations
necessary for risk assessments, resource allocation, and budgeting.
Once
a project is underway, project managers must be able to maintain a
clear and accurate picture of all simultaneous and overlapping parts of
the process. This may involve regularly checking in with multiple teams
and departments as well as reviewing work following the completion of
each stage.
Relevant Skills
Because they must be able to oversee many parts of complex processes at once, some essential project management skills include:1,2
- Efficiency
- Long-Term Planning
- Visualize Complex Processes
- Multi-Tasking
- Communication (between upper management, the client, and project teams)
- Financial Planning
- Resource Management
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Project Coordinator Job Description
Project
coordinators typically work under the direction of a project manager to
help with administrative tasks on a specific project. They essentially
help ensure that all team members and departments have what they need to
meet the deadlines and milestones set by the project manager.1
In order to do this, they must also be familiar with every aspect of
the project, including all short and long-term goals, the entire project
calendar, and budgeting details.
Whereas project
managers oversee the whole process from planning to completion, the
project coordinator role is more focused on executing specific stages of
a plan. The project coordinator's goal is to help enable the project
manager to focus on broader issues and any problems that may arise by
managing the day-to-day minutiae of a project. Sometimes coordinators
may eventually expand their responsibilities to include multiple
projects, or move into project management roles with more oversight.
Project Coordinator Responsibilities
Once
all stages and timelines of a project have been outlined and approved,
the project coordinator helps keep all parts of the process organized
and running according to plan. This may involve communicating between
the client and various teams internally, setting times and dates for
meetings in order to keep on schedule, and relaying any issues with
timelines or budgets to the project manager.
Because a
project coordinator's job revolves around the heavily administrative
work required to keep all stages of a project moving forward,
responsibilities frequently include lots of work with spreadsheets and
reporting, as well as regularly maintaining and filing paperwork.
Relevant Skills
While
project coordinators utilize some of the same skills as project
managers, the qualities necessary for this position more often include:3
- Organization
- Interpersonal Communication (particularly via phone and email)
- Problem Solving
- Time Management
- Technical Skills and Data-Entry
- Administrative
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